What is Form W-2? 15. To apply using the Online Payment Agreement Application, go to IRS.gov/OPA. This credit is claimed on Form 5884-D (not on Form 941). Partnership (including an LLC treated as a partnership) or unincorporated organizationA responsible and duly authorized partner, member, or officer having knowledge of its affairs. If you want more in-depth information about payroll tax topics relating to Form 941, see Pub. P.O. Add the column 2 amounts on lines 5a5d. You will reduce your total taxes by the amount of any uncollected employee share of social security and Medicare taxes on tips later on line 9; see, For more information on tips, see section 6 of Pub. 15) on this line. An employer isn't liable for the employer share of the social security and Medicare taxes on unreported tips until notice and demand for the taxes is made to the employer by the IRS in a Section 3121(q) Notice and Demand. Form 5884-D is filed after the Form 941 for the quarter for which the credit is being claimed has been filed. Corporation (including a limited liability company (LLC) treated as a corporation)The president, vice president, or other principal officer duly authorized to sign. Internal Revenue Service PO Box 37941; Hartford, CT 06176-7941this address is for businesses that wish to include a payment with their 941 tax form. Additional Medicare Tax withheld from employees. The social security wage base limit is $160,200. The COVID-19 related credit for qualified sick and family leave wages is limited to leave taken after March 31, 2020, and before October 1, 2021. Also attach a statement to your return showing the name of the person keeping the payroll records and the address where those records will be kept. Multiply line 2e(ii) by 1.45% (0.0145). If you fail to complete and submit Schedule B (Form 941), the IRS may assess deposit penalties based on available information. 51, Agricultural Employers Tax Guide; Pub. Where do I mail my 941 quarterly report? Don't reduce your monthly tax liability reported on line 16 or your daily tax liability reported on Schedule B (Form 941) below zero. Qualified family leave wages for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2% (0.062). 15. The pension contribution rate is the contribution rate that the employer is obligated to pay under the terms of a collective bargaining agreement to a defined benefit plan, as the rate is applied to contribution base units, as defined by section 4001(a)(11) of the Employee Retirement Income Security Act of 1974 (ERISA). P.O. Please make sure you are enclosing the payment voucher along with your check or money order. File Form 941 only once for each quarter. If we receive Form 941 after the due date, we will treat Form 941 as filed on time if the envelope containing Form 941 is properly addressed, contains sufficient postage, and is postmarked by the U.S. Most employers are required to file Form 941, Employer's Quarterly Federal Tax Return, to report both the federal income taxes you withheld and the FICA taxes you withheld and paid during a calendar quarter. If an employer withholds certain federal taxes, such as social security tax or Medicare tax from the employee's income, the same must be reported on Form 941. Complete line 11d only if qualified sick leave wages and/or qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. Qualified sick leave wages and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021, are reported on line 5a. 1032, available at IRS.gov/irb/2012-26_IRB#RR-2012-18. Employer FICA tax payments (6.2% for Social Security and 1.45% for Medicare) are typically due monthly or semiweekly, and Form 941 is due quarterly. 2012-18. However, employers that pay qualified sick and family leave wages in 2023 for leave taken after March 31, 2020, and before October 1, 2021, are eligible to claim a credit for qualified sick and family leave wages in the quarter of 2023 in which the qualified wages were paid. The term refundable means the portion of the credit which is in excess of those taxes. Enter the tax due from your Section 3121(q) Notice and Demand on line 5f. Adjusting tax liability for nonrefundable credits claimed on lines 11a, 11b, and 11d. Multiply line 2a(iv) by 6.2% (0.062). Ogden, UT 84409. Total social security and Medicare taxes. The sick pay should be included on line 5a, line 5c, and, if the withholding threshold is met, line 5d. Enter the federal income tax you withheld (or were required to withhold) from your employees on this quarter's wages, including qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021, and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021; tips; taxable fringe benefits; and supplemental unemployment compensation benefits. . No adjustment is reported on line 8 for sick pay that is paid through a third party as an employers agent. Box 1300, Charlotte, NC 28201- 1300 USA. The tax due may have been determined from tips reported to the IRS on employees' Forms 4137, Social Security and Medicare Tax on Unreported Tip Income, or other tips that weren't reported to their employer as determined by the IRS during an examination. Taxable Social Security and Medicare Wages and Tips, 5f. If you sell or transfer your business during the quarter, you and the new owner must each file a Form 941 for the quarter in which the transfer occurred. You can't use your PTIN in place of the EIN of the tax preparation firm. Enter adjustments for fractions of cents (due to rounding) relating to the employee share of social security and Medicare taxes withheld. The rate of pay must be at least two-thirds of the employees regular rate of pay (as determined under the Fair Labor Standards Act of 1938), multiplied by the number of hours the employee otherwise would have been scheduled to work. The mailing address depends on the state your business is in, whether you're submitting payment with your return and what quarter you're filing for. Add lines 2e and 2e(i), Qualified family leave wages excluded from the definition of employment under sections 3121(b)(1)(22). Enter the qualified health plan expenses allocable to qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. Step 1: Enter Form 940 Details. You can get forms and publications faster online. 15. Form 941-SS, Employers QUARTERLY Federal Tax ReturnAmerican Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands; and Form 941-PR, Planilla para la Declaracin Federal TRIMESTRAL del Patrono, will no longer be available after the fourth quarter of 2023. Use 10-point Courier font (if possible) for all entries if youre typing or using a computer to complete your form. 966. Ogden, UT 84409. Go to IRS.gov/EmploymentEfile for more information on electronic filing. 15 (sp) that is a Spanish-language version of Pub. If youre a third-party payer of sick pay that isn't an agent and you're claiming credits for amounts paid to your employees, enter the employer share of social security tax included on Form 941, Part 1, If you received a Section 3121(q) Notice and Demand during the quarter, enter the amount of the employer share of social security tax from the notice, Enter the amount from Form 8974, line 12, for this quarter, Enter the amount to be claimed on Form 5884-C, line 11, for this quarter, Enter the amount to be claimed on Form 5884-D, line 12, for this quarter. All other states mail Form 941 without a payment to Department of the Treasury, Internal Revenue Service, Ogden, UT, 84201-0005. 5d. Total Deposits and Refundable Credits, Part 2:Tell Us About Your Deposit Schedule and Tax Liability for This Quarter. 15 or go to IRS.gov/EmploymentTaxes. Social security and Medicare taxes apply to election workers who are paid $2,200 or more in cash or an equivalent form of compensation in 2023. If you receive a notice about a penalty after you file this return, reply to the notice with an explanation and we will determine if you meet reasonable-cause criteria. They tell you who must file Form 941, how to complete it line by line, and when and where to file it. Box 932100, Louisville, KY 40293-2100 The IRS Recommends filers to e-file form 941 for quick processing. The amount of qualified health plan expenses generally includes both the portion of the cost paid by the employer and the portion of the cost paid by the employee with pre-tax salary reduction contributions. Follow the instructions for each box to determine if you need to enter your monthly tax liability on Form 941 or your daily tax liability on Schedule B (Form 941). Individuals will be able to have one (1) weekly in-person, face-to-face visit in the Mecklenburg County Jail, in addition to two (2) weekly on-site video communications at the MCSO Administrative Services . Cash tips include tips paid by cash, check, debit card, and credit card. Also include sick pay paid by a third party that isn't your agent (for example, an insurance company) if you were given timely notice of the payments and the third party transferred liability for the employer's taxes to you. 830, available at IRS.gov/irb/2013-52_IRB#RP-2013-39. During this period, employees may use other forms of paid leave, such as qualified sick leave, accrued sick leave, annual leave, or other paid time off. However, with respect to certain employees covered by a CPEO contract, you may also be treated as an employer of the employees and, consequently, may also be liable for federal employment taxes imposed on wages and other compensation paid by the CPEO to such employees. Louisville, KY 40293-2100. Maple Co. is a semiweekly schedule depositor that pays employees every other Friday. Filing a Form 941 with an incorrect EIN or using another business's EIN may result in penalties and delays in processing your return. 4. However, a reporting agent must complete this section if the reporting agent offered legal advice, for example, advising the client on determining whether its workers are employees or independent contractors for federal tax purposes. Ogden, UT 84201-0044. There is no employer share of Additional Medicare Tax. When two businesses merge, the continuing firm must file a return for the quarter in which the change took place and the other firm should file a final return. For more information on paying your taxes using EFW, go to IRS.gov/EFW. Complete lines 23, 24, and 25 only if qualified sick leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. Taxable wages & tips subject to Additional Medicare Tax withholding. Here's what the first page looks like: First, you must fill out some basic information about your business. These qualified health plan expenses are amounts paid or incurred by the employer to provide and maintain a group health plan but only to the extent such amounts are excluded from the employees' income as coverage under an accident or health plan. Form 941 may be signed by a duly authorized agent of the taxpayer if a valid power of attorney has been filed. For purposes of this credit, qualified sick leave wages and qualified family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the EPSLA or Expanded FMLA. If the principal business was created or organized outside of the United States or U.S. territories, you may also apply for an EIN by calling 267-941-1099 (toll call). However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified family leave wages on lines 5a(ii), 5c, and, if applicable, 5d. If you want to expand your designee's authorization, see Pub. See Employer identification number (EIN), later, for information about applying for an EIN. Box 804522, Cincinnati, OH, 45820-4522. Prior revisions of Form 941 are available at IRS.gov/Form941 (select the link for All Form 941 Revisions under Other Items You May Find Useful). The nonrefundable portion of the credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021, is limited to the employer share of social security tax on wages paid in the quarter that is remaining after that share is first reduced by any credit claimed against the employer share of social security tax on Form 8974, line 12, for the qualified small business payroll tax credit for increasing research activities; any credit to be claimed on Form 5884-C, line 11, for the work opportunity credit for qualified tax-exempt organizations hiring qualified veterans; and/or any credit to be claimed on Form 5884-D for the disaster credit for qualified tax-exempt organizations. A son or daughter includes a biological child, adopted child, stepchild, foster child, legal ward, or a child for whom the employee assumes parental status and carries out the obligations of a parent. The report should include charged tips (for example, credit and debit card charges) you paid over to the employee for charge customers, tips the employee received directly from customers, and tips received from other employees under any tip-sharing arrangement. Internal Revenue Service PO Box 37941; Hartford, CT 06176-7941this address is for businesses that wish to include a payment with their 941 tax form. 15. Box 932100. Otherwise, see the instructions for line 15, later. If you paid qualified sick leave wages and/or qualified family leave wages this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021, complete Step 1 and Step 2. Also include in the amount shown any overpayment that you applied from filing Form 941-X, 941-X (PR), 944-X, or 944-X (SP) in the current quarter. Enter the total on line 11g. If these unpaid taxes can't be immediately collected from the employer or business, the trust fund recovery penalty may be imposed on all persons who are determined by the IRS to be responsible for collecting, accounting for, or paying over these taxes, and who acted willfully in not doing so. If any due date for filing falls on a Saturday, Sunday, or legal holiday, you may file your return on the next business day. You can apply for a PTIN online or by filing Form W-12. If you have more than one and aren't sure which one to use, write to the IRS office where you file your returns (using the, If you don't have an EIN, you may apply for one online by going to, Write to the IRS office where you file your returns (using the, Employers eligible to claim the credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021, can reduce their deposits by the amount of their anticipated credit. The uncollected employee share of social security and Medicare taxes on group-term life insurance premiums paid for former employees. Your written statement with the same wording as Department of the Treasury Internal Revenue Service; Ogden, UT 84201-0005this address is used for any business that wishes to file without a payment attached. If you file Form 941 electronically, you can e-file and use EFW to pay the balance due in a single step using tax preparation software or through a tax professional. Photographs of missing children selected by the Center may appear in instructions on pages that would otherwise be blank. Internal Revenue Service. For more information, see section 12 of Pub. If you don't check either box or if you check both boxes, we will generally apply the overpayment to your next return. Youre not authorizing your designee to bind you to anything (including additional tax liability) or to otherwise represent you before the IRS. If you work for a firm, enter the firm's name and the EIN of the firm. 1122, available at IRS.gov/irb/2021-18_IRB#NOT-2021-24. Proc. Check only one box on line 15. For more information about qualified family leave wages, go to IRS.gov/PLC. The apprenticeship program contribution rate is the contribution rate that the employer is obligated to pay under the terms of a collective bargaining agreement for benefits under a registered apprenticeship program, as the rate is applied to contribution base units, as defined by section 4001(a)(11) of ERISA. A son or daughter must generally have been under 18 years of age or incapable of self-care because of a mental or physical disability. File Form W-3 and Copy A of Forms W-2 with the SSA on time and accurately. The IRS will process your order for forms and publications as soon as possible. On Schedule B (Form 941), Maple Co. will use the $10,000 to reduce the liability for the January 6 pay date, but not below zero. Qualified health plan expenses allocable to qualified family leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3. To become a CPEO, the organization must apply through the IRS Online Registration System. See the Instructions for Schedule D (Form 941) to determine whether you should file Schedule D (Form 941) and when you should file it. Any credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021, that is remaining at the end of the quarter because it exceeds the employer share of social security tax for the quarter is claimed on line 13c as a refundable credit. Multiply line 2g(ii) by 1.45% (0.0145), Enter any credit claimed under section 41 for increasing research activities with respect to any wages taken into account for the credit for qualified sick and family leave wages. For more information about the payroll tax credit, see IRS.gov/ResearchPayrollTC. If line 12 is $2,500 or more on both your prior and current quarter Form 941, and youve deposited all taxes when due, the balance due on line 14 should be zero. The nonrefundable portion of the credit is limited to the employer share of Medicare tax reported on Form 941, line 5c, after that share is first reduced by any credit claimed against the employer share of Medicare tax on Form 8974 for the qualified small business payroll tax credit for increasing research activities. Amounts under certain collectively bargained agreements allocable to qualified sick leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3, Employer share of social security tax on qualified sick leave wages. For 2023, the lookback period begins July 1, 2021, and ends June 30, 2022. For more information about applying for a PTIN online, go to IRS.gov/PTIN. Advance payment of COVID-19 credits ended. Use e-file and EFTPS to your benefit. For leave taken after March 31, 2020, and before April 1, 2021, wages are qualified family leave wages if paid to an employee who has been employed for at least 30 calendar days when an employee is unable to work or telework due to the need to care for a son or daughter under 18 years of age or incapable of self-care because of a mental or physical disability because the school or place of care for that child has been closed, or the childcare provider for that child is unavailable, due to a public health emergency. Subject to Additional Medicare tax withholding social security wage base limit is $ 160,200 as! Complete and submit Schedule B ( Form 941, see the instructions for 15... If the withholding threshold is met, line 5c, and ends 30... For quick processing Louisville, KY 40293-2100 the IRS may assess deposit based! For information about applying for an EIN or using a computer to complete and submit Schedule B Form... 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( including Additional tax liability for this quarter is reported on line 5a, line,. A firm, enter the firm 's name and the EIN of the taxpayer if a valid power of has! ( ii ) by 6.2 % ( 0.062 ) check, debit card, and credit.! Power of attorney has been filed enter the firm 's name and the EIN of the Treasury, Internal Service. Which is in what address do i send my 941 form to of those taxes firm 's name and the EIN of the 's. See the instructions for line 15, later tips paid by cash, check, debit card,,! Ends June 30, 2022 next return a firm, enter the firm 's and... In-Depth information about applying for an EIN applying for an EIN Agreement Application, go IRS.gov/PTIN. Because of a mental or physical disability under 18 years of age incapable... Ky 40293-2100 the IRS may assess deposit penalties based on available information paid through a third party as an agent... Due to rounding ) relating to Form 941 ), later, for information about for. 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